Preparation Information
Law enforcement agencies began sharing reportable use-of-force (UOF) incident data and monthly computer-aided dispatch (CAD) data with WADEPS in September 2025..
Review the steps for data sharing and accessing the live Reporting Tool below.
Review the steps for data sharing and accessing the live Reporting Tool below.
Understanding Data Sharing
UOF Incident Data (Three Steps):
- Within 24 hours of the occurrence, all reportable UOF incidents must be reported to the involved officer’s agency, using the agency’s established internal protocol.
- Within 30 days of the incident date, data for all reportable UOF incidents must be entered into the WADEPS Reporting Tool, including incidents under administrative review or investigation. For example: data for a reportable UOF incident occurring on Sept. 1, 2025, must be shared with WADEPS no later than Oct. 1, 2025.
- Two methods are available: individual records or a batch upload using a CSV template provided in the Reporting Tool. Agencies may choose the method that best fits their needs.
- If an agency has no reportable use-of-force incidents for a calendar month, an affirmation of “no data to report” is required within the first five days of the following month.
- Within 30 days of the completion of an administrative review or investigation, the final decision must be entered into the WADEPS Reporting Tool.
CAD Data (Two Steps):
- Agencies receive CAD data from their PSAP/dispatch center at the end of each month and upload it directly in the WADEPS Reporting Tool — OR — Agencies may authorize their PSAP/dispatch center to upload CAD data in the WADEPS Reporting Tool on their behalf.
- If the PSAP/dispatch center requires a data use agreement from the agency to release data to WADEPS on behalf of the agency, it is the agency’s responsibility to provide the appropriate documentation. See the section below.
- Within the first five days of each month, CAD data for all calls for service from January 1 through the previous month must be shared with WADEPS.
- A CSV template with standardized column headers for the five incident-related fields is provided in the Reporting Tool. (The template may be downloaded here and is also available within the WADEPS Reporting Tool.)
- Important: Five columns only
These five specific headers are required, all lower case and with the underscore:- agency_name
Important: This text must be the same spelling as shown on the Reporting Tool homepage for your “Current Agency”. Alternately, an agency ORI could be used in place of the agency name. - incident_id
- record_creation_time
- original_call_type
- city
- agency_name
Additionally, for agencies and/or PSAPs who provide their CAD call type labels, WADEPS will map the labels to the WADEPS reportable UOF initial incident type for future analysis.
Data Use Agreement (DUA):
Signing the general data use agreement is not required for agencies to begin sharing data with WADEPS. The DUA sets the standard for WSU’s responsibilities regarding how agency data is used and/or shared now and in the future. The process may be completed at any time.
PSAPs who agree to share CAD data with WADEPS on behalf of an agency set their own requirements for data use authorization. It is the agency’s responsibility to provide the appropriate documentation to the PSAP. The WADEPS DUA includes a PSAP authorization which may be used independently from the DUA or as a template.
PSAPs who agree to share CAD data with WADEPS on behalf of an agency set their own requirements for data use authorization. It is the agency’s responsibility to provide the appropriate documentation to the PSAP. The WADEPS DUA includes a PSAP authorization which may be used independently from the DUA or as a template.
Accessing the WADEPS Reporting Tool
All authorized users will need to activate their accounts in the live environment and set up two-factor authentication before accessing the live WADEPS Reporting Tool.
Authorized officer accounts will be mirrored from CJTC student accounts and will be updated every two weeks.
WADEPS will provide alternate account management identification and processes for state agencies which do not use CJTC for officer training.
Professional staff accounts must be created and authorized by an officer or staff colleague with administrator privileges in the WADEPS Reporting Tool for that agency within the WADEPS Reporting Tool.
Roles within the Reporting Tool
Administrative Roles
Initially, all agency points-of-contact on record with WADEPS were granted administrative privileges for their agency’s account in the Reporting Tool.
Moving forward, each agency has the responsibility and flexibility to identify, adjust, and/or assign roles and privileges within the Reporting Tool as best fits their operational structure. Changes can be made by any agency officer or staff member with administrative privileges at any time.
Initially, all agency points-of-contact on record with WADEPS were granted administrative privileges for their agency’s account in the Reporting Tool.
Moving forward, each agency has the responsibility and flexibility to identify, adjust, and/or assign roles and privileges within the Reporting Tool as best fits their operational structure. Changes can be made by any agency officer or staff member with administrative privileges at any time.
Officer Roles
All active officers with general law enforcement authority and a Washington CJTC student ID will have read-only privileges in the Reporting Tool. Individual roles may be adjusted by agency administrators as needed.
Read-only access enables officers to see their profile information (which is mirrored from their CJTC student account), review any UOF incident records associated with their name, and access their confidential WADEPS ID number (an integral part of protecting officer privacy in publicly displayed data). Officer ID numbers are generated by one-way 256-bit encryption and only accessible through an officer’s personal profile page in the Reporting Tool.
WADEPS encouraged all officers to activate their individual WADEPS accounts. Agency points-of-contact have been provided with general instructions which can be shared with agency personnel as best fits each agency’s operational structure.
Officer involvement in a reportable UOF incident can be shared with WADEPS regardless of whether the officer has activated their WADEPS account.
All active officers with general law enforcement authority and a Washington CJTC student ID will have read-only privileges in the Reporting Tool. Individual roles may be adjusted by agency administrators as needed.
Read-only access enables officers to see their profile information (which is mirrored from their CJTC student account), review any UOF incident records associated with their name, and access their confidential WADEPS ID number (an integral part of protecting officer privacy in publicly displayed data). Officer ID numbers are generated by one-way 256-bit encryption and only accessible through an officer’s personal profile page in the Reporting Tool.
WADEPS encouraged all officers to activate their individual WADEPS accounts. Agency points-of-contact have been provided with general instructions which can be shared with agency personnel as best fits each agency’s operational structure.
Officer involvement in a reportable UOF incident can be shared with WADEPS regardless of whether the officer has activated their WADEPS account.
Professional Staff Roles
Agency administrators can create accounts for professional staff who do not have a CJTC student ID number as needed for data sharing and/or review. Agencies are responsible for approving and maintaining these additional accounts and the individuals’ access to the Reporting Tool. See the Reporting Tool training materials for details.
Agency administrators can create accounts for professional staff who do not have a CJTC student ID number as needed for data sharing and/or review. Agencies are responsible for approving and maintaining these additional accounts and the individuals’ access to the Reporting Tool. See the Reporting Tool training materials for details.
CAD Upload Only Role
Agency administrators may create accounts and grant limited access to their WADEPS account to PSAP personnel for the purposes of uploading monthly CAD data. The agency is responsible for maintaining the access and setting permissions appropriately.
Agency administrators may create accounts and grant limited access to their WADEPS account to PSAP personnel for the purposes of uploading monthly CAD data. The agency is responsible for maintaining the access and setting permissions appropriately.